How to Register a Hong Kong Limited Company


Registering a Hong Kong limited company involves two government departments, specifically the Companies Registry and the Inland Revenue Department’s Business Registration Office, to achieve the end result of issuing a Business Registration Certificate. What do you consider about 開香港有限公司?

Directors may be individuals or corporations and do not need to reside in Hong Kong; corporate shareholders also do not need to reside here.

Choosing a company name

Name selection is an integral step in starting any new business. It must reflect its purpose and characteristics while adhering to Hong Kong law. For instance, trademarks or brand names must not be infringed. Furthermore, each company name must be unique, as the Companies Registry will reject similar names that could confuse customers. Ideally, its pronunciation and memory should also be easily achieved.

You can register a Hong Kong limited company using either an English or Chinese name; however, using both will be restricted. Your name must end in “Limited” (or its Chinese equivalent) and be free from offensive words or characters associated with criminal acts or contrary to the public interest; additionally, the Registrar may order changes should it deem them inappropriate.

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Choosing a registered address

Selecting an official registered address for your company is a critical component of business registration. Your registered address will be the location where your company receives official mail from the government; under Companies Ordinance regulations, this address must be physical rather than a PO Box address.

Legal requirements aside, choosing an office location also helps your business present itself in an ideal light. Just be wary about picking one that is too far from the central business district; customers might get the impression that your company is small and distant from them. Also, make sure your chosen place can easily be reached from public transit services.

Many companies maintain their statutory records at their registered address; if you prefer keeping them elsewhere, filing Form NR2 with the Companies Registry allows you to do so without needing to submit an entirely new application for business registration.

Business incorporation agencies can save time and money by quickly preparing all necessary documents for your company. Their experts are familiar with Hong Kong registration laws, making the registration of private limited companies much faster; additionally, they may assist in creating articles of association and memoranda to help your company understand documents.

Choosing a company secretary

Company secretaries are essential members of any Hong Kong limited company. Their duties range from filing annual reports and keeping records to acting as liaison between your company and Hong Kong authorities; failing to perform this role properly could incur fines.

Selecting an effective secretary is an integral component of setting up your business in Hong Kong. An ideal candidate should be dedicated to upholding best corporate governance practices, with experience dealing with both directors and shareholders, plus scheduling board meetings and producing minutes that ensure decisions taken are compliant with company policies and local law.

Company secretaries also play an essential role in filing all necessary documents with the Companies Registry, such as annual accounts, changes to share capital or name changes, and address updates. Furthermore, company secretaries should be available quickly for government agency queries while informing all stakeholders of company news.

Company Secretaries may be either natural persons or corporations; in either case, they must ordinarily reside or maintain an office within Hong Kong and be either directors of their company or possess an appropriate certificate from the Hong Kong Registrar of Companies. Finally, corporate secretaries must have relevant experience in preparing and filing necessary documents.

Choosing a company structure

There are multiple company structures to consider when registering your business. Options may include limited company, sole proprietorship, and partnership structures. Whichever one you select will have an impactful effect on both tax obligations and flexibility for running the operations of your business – therefore all options must be explored thoroughly prior to making a final decision; such factors as registration procedures, reporting requirements and ongoing compliance should all be factored in as part of that consideration process.

Hong Kong businesses favor limited companies as the preferred structure, as they provide shareholders with limited liability protection and protect personal assets from financial risk. It’s easy to add new shares and directors as companies expand, making the limited company structure an excellent choice for growing companies. Furthermore, many public agencies and funding bodies view its structure as more stable and professional than sole proprietorship or partnership structures.

Hong Kong provides two additional types of company structures: private limited and public limited. While private limited is more suited to trading businesses, public limited may be better for those wishing to list on a stock exchange. Public companies may either be structured with shares limited by shares or guarantees limited.

Hong Kong limited companies must abide by the Hong Kong Companies Ordinance, which establishes and monitors legal and regulatory requirements for operating an entity. They must appoint an auditor and file annual accounts, maintain a registered address and company secretary, and pay yearly taxes.